How to Choose a Destination Management Company for Your Next Corporate Event
Planning a corporate event in a new city or country can be exciting, but let’s face it—it can also be really overwhelming. Between finding the best venue, finding the best entertainment, organizing transportation, and figuring out all those local details, there’s a lot to handle. That’s where a Destination Management Company (DMC) comes in to save the day. They’re your local event superheroes, making sure everything runs smoothly and your event is one to remember. So, how do you pick the right DMC? Let’s dive in!
1. What Does a DMC Actually Do?
First, let’s talk about what a DMC brings to the table. Think of them as your local friends who know the area inside and out, things only locals know. They’ll handle things like selecting venues, organizing transport, booking accommodations, and even adding those unique cultural touches that make your event memorable. Essentially, they’re your go-to experts for making your vision a reality while navigating all the local ins and outs.
2. Know Your Event Goals
Every event has its own vibe and purpose, right? Whether you’re planning a leadership retreat, a product launch, or a team-building adventure, you need to be crystal clear on what you want to achieve. Do you want to foster teamwork, wow potential clients, or just celebrate a big win? Once you’ve nailed down your goals, it’ll be much easier to find a DMC that fits the bill.
Ask yourself:
What is the most important outcome you want to achieve with this event?
How many people will attend?
What’s our budget?
Having a clear plan helps when it’s time to chat with potential DMCs.
A testimonial from one of our clients!
3. Do Your Research
Not all DMCs are created equal, so it is important to do your research. Look for a DMC that has a solid track record and experience in your desired destination and industry. Be sure to check out testimonials, case studies, or even reaching out to learn more about the company's capabilities. Here at Entire Productions, for example, our new DMC division builds on years of experience crafting and supplying unforgettable events– and we’re proud to bring that expertise to OUR table!
When you’re researching, keep these questions in mind:
Do they specialize in corporate events?
How well do they know the area?
Do they actually live and work in the area?
Can they back up their claims with success stories?
4. Local Knowledge is Key
A great DMC does more than just book venues and transportations—they’ll bring the destination to life. They know the hidden gems, the best local food, and the coolest activities that will make your event stand out. When you’re chatting with potential DMCs, ask how they’d incorporate the local vibe into your event. Maybe they’ll suggest a stunning historic venue, arrange for local performers, or serve up regional dishes that your guests will rave about.
Also, ask about their relationships with vendors. A DMC with strong local connections can ensure everything runs like clockwork (like us!) At Entire Destination Management, we are the only DMC on the market with a full-service entertainment production division, providing you direct access to this service at retail pricing—without the additional markups typically charged by other DMCs.
5. Communication is Everything
When you’re planning from afar, good communication is non-negotiable. Pay attention to how responsive and transparent a DMC is from the get-go. Are they quick to reply? Do they seem genuinely interested in your vision and ideas? A great DMC will keep you in the loop, tackle your concerns head-on, and work with your team to achieve your goals.
Some good questions to ask:
How will you keep us updated?
Who will be our main contact?
How do you handle last-minute surprises?
6. Make Sure They Get Your Brand
Your event is a reflection of your brand, so it’s important to find a DMC that gets your vibe. Are you all about sustainability? Innovation? Luxury? Whatever it is, make sure the DMC knows how to weave those values into your event. For example, if you’re big on being green, they should be able to suggest eco-friendly venues and zero-waste catering options.
7. Compare Proposals and Pricing
Once you’ve narrowed down your options, ask for detailed proposals. These should lay out everything—venues, activities, transportation, and costs. Don’t just go for the least expensive option; focus on the value they’re offering. Sometimes spending a bit more upfront means getting way more bang for your buck in the long run. Allocate and plan your budget ahead of time.
Here’s what to consider:
Does the proposal fit your budget?
Do their ideas align with your goals?
Are they offering anything extra that sets them apart?
At the end of the day, trust your instincts. If a DMC feels like a true partner who’s as excited about your event as you are, that’s a great sign. Look for enthusiasm, professionalism, and a willingness to go the extra mile!
Why Entire Productions is Your Go-To DMC
Entire Destination Management is all about creating experiences that are “wow.” Our DMC is an extension of everything we’ve learned over the years, and we’re here to make your corporate event unforgettable. Whether it’s a high-energy conference or a serene team retreat, we’ll handle every detail with care and creativity.
We’re passionate about tailoring events to your goals, whether that means finding the best venue, booking world-class entertainment, or adding those little touches that make all the difference. Ready to plan an amazing event? Let’s make it happen together!
